How to Back Up Windows: The Complete Guide
Windows includes two native ways to back up, no extra install needed. Which one to use depends on whether you prefer an external drive or the cloud.
Windows includes two native ways to back up, with nothing extra to install. Which one to use depends on whether you'd rather use an external drive or the cloud.
Option 1: File History (external drive or network)
- Plug in an external drive.
- Settings → Accounts → "Windows backup" (or search "File History").
- Select the drive → Turn on.
By default it only covers Documents, Pictures, Videos, Music and Desktop. If you have important folders elsewhere, add them manually from "More options" → "Add a folder."
Option 2: Backup with OneDrive (cloud)
Settings → Accounts → "Windows backup" → sync folders directly to your Microsoft account — instantly accessible from any other machine where you sign in with the same account. Includes 5 GB free; more space needs a subscription.
Tip: an external drive is faster to restore from and doesn't depend on your internet connection. OneDrive is more convenient if you use several machines and want the same files on all of them. They're not mutually exclusive — you can use both at once.
Restoring files
Search "Restore your files with File History" → browse saved versions (left/right arrows) → select what you need → green button to restore.
Warning: restoring overwrites the current file with the older version you picked. If you want to keep both versions, restore to a different location than the original.
Frequently asked questions
Does File History back up the whole system, including programs?
No, only your personal files (Documents, Pictures, Videos, Music, Desktop and anything you add). For a full system backup including programs, you need to create a system image, which is a different thing.
Can I use an external drive and OneDrive at the same time?
Yes, they're not mutually exclusive — you can have File History running on an external drive and also sync folders with OneDrive for two layers of protection.
Does restoring an old file delete the current version?
By default it replaces it in the same location. If you want to keep both versions, choose to restore to a different folder instead of the original location.